Difference between revisions of "Volunteer Event Planning Committee"

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* Areas to be addressed   
 
* Areas to be addressed   
  
    * Build - for Venue - to be built by committee or, if you chose, can use  
+
1. Build - for Venue - to be built by committee or, if you chose, can use  
      the Gym build just taken down.
+
  the Gym build just taken down.
    * Decorations - to make and setup decorations fitting the event, food &  
+
2. Decorations - to make and setup decorations fitting the event, food &  
      beverages etc.
+
  beverages etc.
    * Gifts - those that will make and / or collect goodies (previous VTeam  
+
3. Gifts - those that will make and / or collect goodies (previous VTeam  
      items will be available as well).
+
  items will be available as well).
    * Invitation/Promotion - Creation, distribution, advertising the event  
+
4. Invitation/Promotion - Creation, distribution, advertising the event  
      without using the Mentor Channel.  Ideas such as an event committee  
+
  without using the Mentor Channel.  Ideas such as an event committee  
      group, signage on the SL Volunteer Islands will be great ways to promote  
+
  group, signage on the SL Volunteer Islands will be great ways to promote  
      an upcoming committee event.
+
  an upcoming committee event.
    * Entertainment - secure DJ, dance machines (VTeam can provide if requested)
+
5. Entertainment - secure DJ, dance machines (VTeam can provide if requested)
    * Photographer - official picture takers for event.
+
6. Photographer - official picture takers for event.
    * Greeters - to welcome and direct guests to gifts, dance machines, etc.
+
7. Greeters - to welcome and direct guests to gifts, dance machines, etc.
    * Clean Up - to make sure all items are returned after the event.
+
8. Clean Up - to make sure all items are returned after the event.
  
 
* Coordination & Meetings
 
* Coordination & Meetings

Revision as of 13:21, 11 December 2007

First meeting scheduled for Tuesday, December 11, 2007 at SL Volunteer Island Meeting Area to form a Volunteer Event Planning Committee.

If you are reading this then you are someone that enjoys setting up a successful event. GREAT!!!

Theme, decorations, favors/gifts, music and timing are all important. Timing should be carefully thought out to include all time zones. Decide whether to run a 5 hour celebration or two or three 1 hour celebrations.

Agenda:

  • Committee selection - to be formed from those mentors who volunteer to take this on.
  • Select Day, Date, Time and Location of Event.
  • Areas to be addressed

1. Build - for Venue - to be built by committee or, if you chose, can use

  the Gym build just taken down.

2. Decorations - to make and setup decorations fitting the event, food &

  beverages etc.

3. Gifts - those that will make and / or collect goodies (previous VTeam

  items will be available as well).

4. Invitation/Promotion - Creation, distribution, advertising the event

  without using the Mentor Channel.  Ideas such as an event committee 
  group, signage on the SL Volunteer Islands will be great ways to promote 
  an upcoming committee event.

5. Entertainment - secure DJ, dance machines (VTeam can provide if requested) 6. Photographer - official picture takers for event. 7. Greeters - to welcome and direct guests to gifts, dance machines, etc. 8. Clean Up - to make sure all items are returned after the event.

  • Coordination & Meetings

The committee should meet often to ensure event preparations are moving along smoothly.

Stay tuned after today's meeting for the member names of your Volunteer Event Planning Committee!